Legal

Terms and Conditions

Subscription Service Agreement

Last updated · July 2026

Provider
AI Hub and Co FZE
Business Centre, Sharjah Publishing City Free Zone
Sharjah, United Arab Emirates
License Number: 4425032.01
Tax Registration Number: 105202859200001

1. Introduction and acceptance

These Terms and Conditions ("Terms") govern your access to and use of StockyTrack, a Software-as-a-Service (SaaS) inventory management platform ("Service") provided by AI Hub and Co FZE, a Free Zone Establishment registered in the Sharjah Publishing City Free Zone, United Arab Emirates, holding License Number 4425032.01 and Tax Registration Number 105202859200001 (the "Provider", "we", "us", "our").

By creating an account, subscribing to the Service, or using StockyTrack in any manner, you ("Customer", "you", "your") acknowledge that you have read, understood, and agree to be bound by these Terms.

These Terms apply globally and are designed to comply with the laws of the United Arab Emirates, the European Union General Data Protection Regulation (GDPR), the requirements of our payment processor Stripe, and applicable international consumer protection laws.

2. Definitions

"Account" means the registered profile created by the Customer to access the Service.

"Subscription" means the recurring monthly or annual paid plan giving access to the Service.

"Subscription Period" means the duration (one month or one year) covered by a single subscription payment.

"Renewal Date" means the date on which a Subscription Period ends and a new one begins.

"Customer Data" means all data, content, and information uploaded, stored, or processed by the Customer using the Service.

"GDPR" means Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data.

3. Service description

StockyTrack is a cloud-based intelligent inventory management platform offering real-time stock tracking, automated alerts, analytics, integrations, and related features.

We reserve the right to modify, enhance, or discontinue features at our sole discretion, provided that material changes affecting the core functionality will be communicated to active subscribers at least thirty (30) days in advance.

4. Account registration and security

To use the Service, you must create an Account and provide accurate, complete, and current information. You are solely responsible for maintaining the confidentiality of your credentials.

You must immediately notify us of any unauthorized access or security breach. We are not liable for any loss or damage arising from your failure to comply with these obligations.

The Service is restricted to adults: persons under eighteen (18) years of age may not register or transact on the website.

5. Subscription plans and pricing

5.1 Plan options

StockyTrack is offered on a paid subscription basis with two billing cycles:

Monthly plan: billed every month from the date of initial subscription.

Annual plan: billed every twelve (12) months, with a discounted rate compared to the monthly plan.

5.2 Pricing changes

Subscription fees are displayed on our website. We reserve the right to modify pricing at any time. Any price change will apply only to renewals occurring at least thirty (30) days after communication.

5.3 Taxes

All fees are exclusive of any applicable taxes, including UAE VAT and equivalent taxes in your jurisdiction. You are responsible for paying any applicable taxes associated with your Subscription.

5.4 Free trial

Unless a trial has already been used on your Account or you choose to subscribe immediately, each plan starts with a fourteen (14) day free trial. No amount is charged during the trial. At the end of the trial period, the Subscription automatically converts to a paid Subscription at the rate of the selected plan and your payment method is charged, unless cancelled before the trial ends. You may cancel at any time during the trial from your Account settings, at no cost.

6. Payment terms and automatic renewal

6.1 Payment method

Subscriptions are payable exclusively by credit or debit card processed through Stripe, our PCI-DSS Level 1 certified payment processor.

You confirm that the payment method provided belongs to you or that you are authorized to use it, and that the billing information is accurate.

6.2 Automatic renewal

All Subscriptions automatically renew at the end of each Subscription Period for an additional period of equal length, at the then-current rate, unless cancelled in accordance with Section 7.

By subscribing, you expressly authorize automatic recurring charges to your registered payment method on each Renewal Date.

6.3 Failed payments and account suspension

If a renewal payment fails, we will retry the charge over a fifteen (15) day grace period during which your Account remains active.

If payment is not successful within fifteen (15) days following the Renewal Date, the Account will be automatically suspended and access to the Service disabled.

To restore access, contact us at the address provided in Section 14. Subject to verification, the Account may be reactivated upon successful payment.

6.4 Account retention after suspension

After suspension, we retain your Account and Customer Data for a period consistent with our GDPR retention obligations to allow possible reactivation.

6.5 No grace period for late payments

Other than the fifteen (15) day grace period, no additional delay or extension will be granted. Late payments do not entitle the Customer to discounted fees or partial refunds.

Card payments are accepted via Visa and Mastercard, processed by our payment provider Stripe. Unless otherwise indicated at checkout, transactions are denominated in euros (EUR).

A payment confirmation is sent by e-mail to the account's address immediately after each successful transaction, usually within minutes. The corresponding invoice remains available at any time under Settings → Subscription. Cardholders should retain a copy of their transaction records and comply with the merchant's policies.

7. Cancellation policy

7.1 Cancellation by the Customer

You may cancel your Subscription at any time before the next Renewal Date through Account settings or by contacting us. Cancellation must be completed before the Renewal Date to prevent automatic renewal.

If cancellation is requested after the Renewal Date has been processed and payment charged, no refund will be issued and the Subscription remains active until the end of the paid period.

Refunds for renewals already processed are granted exclusively at our sole discretion on a case-by-case basis.

7.2 Effect of cancellation

Upon cancellation, you will continue to have access until the end of the current Subscription Period. After that, your Account will be downgraded or suspended.

7.3 Cancellation by the Provider

We reserve the right to suspend or terminate your Subscription with or without notice in case of material breach, non-payment, fraud, or violation of applicable law.

8. Acceptable use

You agree not to use the Service to:

Violate any applicable law, regulation, or third-party rights.

Upload or transmit any content that is unlawful, harmful, defamatory, or infringing.

Attempt to gain unauthorized access to the Service or other Customer accounts.

Reverse-engineer, decompile, or extract the source code of the Service.

Use the Service to develop a competing product.

Send spam, phishing attempts, or abusive communications via the Service.

We will not trade with or provide any services to countries or territories subject to international sanctions, nor to individuals or entities on applicable sanctions lists, including those of OFAC (Office of Foreign Assets Control).

9. Customer data and intellectual property

9.1 Customer Data ownership

You retain all rights to your Customer Data. You grant us a limited, non-exclusive, worldwide, royalty-free licence to host, process, and display your Customer Data solely to provide the Service.

9.2 Provider intellectual property

The Service, including software, design, trademarks, logos, and content, is the exclusive property of AI Hub and Co FZE. No rights are granted other than the limited right of use described in these Terms.

10. Data protection and privacy (GDPR compliance)

10.1 Compliance commitment

We protect your personal data in accordance with the GDPR (Regulation (EU) 2016/679), the UAE Personal Data Protection Law (Federal Decree-Law No. 45 of 2021), and other applicable laws.

10.2 Roles

For Customer Data containing personal data of end-users, the Customer acts as Data Controller and AI Hub and Co FZE acts as Data Processor.

10.3 Customer rights

Data subjects have the following rights under GDPR:

Right of access to their personal data.

Right to rectification of inaccurate data.

Right to erasure ("right to be forgotten").

Right to restriction of processing.

Right to data portability.

Right to object to processing.

Right not to be subject to automated decision-making.

10.4 Data extraction and access requests

To request the extraction, export, modification, or deletion of personal data, contact us at the address provided in Section 14. We will respond to all valid requests within thirty (30) days, in accordance with Article 12 GDPR.

10.5 Security measures

We implement appropriate technical and organisational measures including encryption in transit and at rest, access controls, and breach notification procedures.

10.6 Sub-processors

We may engage trusted sub-processors (hosting providers, Stripe). A current list is available upon request. All sub-processors are bound by data protection obligations consistent with these Terms.

10.7 International data transfers

Where personal data are transferred outside the EEA or the UAE, we ensure appropriate safeguards including Standard Contractual Clauses approved by the European Commission.

11. Data retention and deletion

Customer Data are retained for the duration of an active Subscription. Following suspension or termination:

Data are retained for ninety (90) days to allow reactivation and respect of legal duties.

After ninety (90) days, all Customer Data are permanently deleted from our active systems.

Backup copies are deleted within an additional thirty (30) days.

Anonymised, aggregated statistical data may be retained indefinitely.

To request earlier deletion, contact us as described in Section 14.

12. Service availability and limitation of liability

12.1 Availability

We strive to maintain a service availability of 99.5% measured monthly, excluding scheduled maintenance and force majeure circumstances.

12.2 Disclaimer of warranties

The Service is provided on an "as is" and "as available" basis. We disclaim all warranties, express or implied, including merchantability, fitness for purpose, and non-infringement.

12.3 Limitation of liability

Our aggregate liability shall not exceed the total fees paid by you for the Service during the twelve (12) months preceding the event giving rise to the claim.

We shall not be liable for any indirect, incidental, consequential, special, or exemplary damages, including loss of profits, data, business opportunity, or goodwill.

Nothing in these Terms shall exclude liability that cannot be excluded under applicable law (gross negligence, wilful misconduct).

13. Indemnification

You agree to indemnify and hold harmless AI Hub and Co FZE from any claims arising out of (a) your breach of these Terms, (b) your use of the Service, or (c) your Customer Data.

14. Contact and notices

All notices, GDPR data requests, account reactivation requests, and other communications must be sent to:

AI Hub and Co FZE · Business Centre, Sharjah Publishing City Free Zone · Sharjah, United Arab Emirates · License Number: 4425032.01 · Tax Registration Number: 105202859200001 · Email: contact@stockytrack.com · Phone: +971 58 238 5851

15. Governing law and dispute resolution

These Terms shall be governed by the laws of the United Arab Emirates, with reference to the regulations of the Sharjah Publishing City Free Zone.

Disputes shall first be resolved through good-faith negotiation. Failing amicable resolution within sixty (60) days, the dispute shall be submitted to the exclusive jurisdiction of the competent courts of the Emirate of Sharjah.

Where the Customer is a consumer domiciled in the European Union, the Customer retains the protection of mandatory consumer rights granted by the laws of his/her country of residence.

16. Miscellaneous

16.1 Modifications to these Terms

We may update these Terms. Material changes will be communicated to active subscribers at least thirty (30) days before they take effect.

16.2 Entire agreement

These Terms, together with the Privacy Policy, constitute the entire agreement concerning the Service.

16.3 Severability

If any provision is held invalid, the remaining provisions shall remain in full force and effect.

16.4 No waiver

Failure to enforce any right shall not be deemed a waiver of such right.

16.5 Assignment

You may not assign these Terms without our prior written consent. We may assign these Terms in connection with a merger, acquisition, or sale of assets.

16.6 Force majeure

Neither party shall be liable for any failure due to causes beyond reasonable control, including acts of God, war, pandemic, government action, or telecommunications failure.

16.7 Language

These Terms are drafted in English. Any translation is provided for convenience only. In case of discrepancy, the English version prevails.